Executive Assistant

Context:The SPA Studios is currently producing the first feature animation movie for Netflix. Job Description:The SPA Studios is looking for an Executive Producer to provide a high standard of dedicated Personal Assistant support to Senior Management of the studio.

Responsibilities /TASKS:• Previous experience in an administrative/ assistant role for the Senior Management positions.• Experience scheduling large volume of calendars and make sure every appointment runs smoothly. • Strong communication skills – written & verbal in both English and Spanish.• Microsoft Office knowledge.• Multitasking: organized, detail oriented and proactive skills must be needed. • Previous experience working as part of a global team.• Liase between film production and direction, as well as the rest of the studio.• Able to adapt to fast changing situations.• Decision maker and problem solver profile used to work in a busy environment.• Technology savvy. • Ensure meetings are adequately prepared (from appointment setting/reminders to F&B facilities and skype setup) for Senior Management. • Assist the Office Manager with the smooth running of our offices.• Supporting the recruitment, HR and production teams in the studio with ad hoc duties.• Communicate with people outside the studio (stakeholders, 3rd party affiliates).• Review senior management emails, responding and reminding with regards meetings and agendas (and subsequently booking required services, i.e. travel, meetings etc).• Maintain senior level responsibility with discretion and authority in an industry leading business with a global reach.• In exceptional cases, out of the office hours will be necessary. • Social media skills are a must