IMPORTANT: MUST CURRENTLY HAVE PERMISSION TO WORK AND RESIDE IN THE EUZinc is currently looking for an Assistant Operations Manager to support our team. We are looking for a SUPER ORGANIZED person that can help manage the core Zinc finance, legal and HR activities as well as coordinating project planning with the different team leads.
We are looking for a DETAIL ORIENTED and EXCITED person who can make a positive contribution to our team! Someone that is passionate about business management and human resources as well as excited about working in a creative environment. We are looking for someone that helps manage Zinc, its projects and the amazing team.
This position would ideally suit someone that wishes to grow in a happy, dynamic and emerging company that is working on a broad range of fascinating projects with international clients.
This position will start as temporary role but will move to a permanent position depending on work quality, experience, skills and fit in Zinc.
Salary dependent on experience.
Key responsibilities:
Finances • Ensure all operations are carried on in an appropriate, cost-effective way, according to client scope• General office management- manage necessary supplies and materials • Accounting and legal communication with client • Create and supervise NDA’s and Service Agreements with clients and providers • Day to day accounting- banks, cashflow, invoicing, billings and payments • Preparing quarter and yearly financial documentation- ensure the Tax and Accounting department submits the necessary Tax documents • Examine financial data and use them to improve profitability• Manage budgets, cashflow and forecasts
Human resources• Helps to ensure that the working environment is friendly and motivated • Track staffing requirements, hiring new employees as needed• Help with the recruitment processes and onboarding of new employees and freelancers • Manage contracts and relationship with labor specialist
Projects & Team • Maintain constant communication with co-founders, team leaders, business team and designers to ensure proper operations of the studio and project• Support the company in planning and making sure the studio is adequately resourced• Ensure operational activities remain on time and within the budget• Purchases materials and services required for the projects • Coordinates project activities that affect operational decisions• Improve operational management systems, processes and best practices
Skills and Qualifications:• Bachelor’s degree or Masters in business administration, or related field• 1+ years’ proven experience in a similar position • Strong budget development and oversight skills• Must have knowledge of a Spanish accounting program, ideally CONTAPLUS or similar• Knowledge of general business software and aptitude to learn new applications; proficiency in Microsoft Office (Word, Excel, Outlook)• Spanish and English are a must- Catalan is highly valuated • Strong organization and planning skills, detail oriented, proactive and problem solver. Patience, communication and positivity are key.• Comfortable working in a fast-paced team environment with multiple ongoing projects• Knowledge and interest in our field
If you want to join a great team of people working on a diverse range of amazing projects in a really cool studio in the center of Barcelona, then we want to hear from you!
About Zinc:Zinc is a strategic Design & Innovation consultancy that partners with both major brands and startups around the world to frame innovation opportunities and design both physical and digital experiences that solve problems, delight people and create value. We take a holistic human approach to design & innovation and we combine that with our curiosity for technology, often working in emerging spaces like Wearable tech, IoT, Robotics, Smart Cities, Digital Health and more.We have an amazing team of talented people who collaborate well, and always looking to help each other out. Zinc's vision is to be a truly world-renowned strategic design & innovation consultancy rethinking the status quo, designing amazing experiences and collaborating with ambitious innovators, technologists and businesses.